Deploying online student registration has improved on communication techniques leading to more efficient use of time and resources.
Registration Gateway, the leading product in student enrollment software saves time, money, paper and mailing resources in several different ways. For the parents, it’s the convenience of filling out student registration information at home. For a lot of registrars, this is a big perk… But for Sally Sacks, the Information Systems Analyst for Spring Ford Area School District, her favorite outcome of implementing Registration Gateway is the way communication has been improved throughout the school. Departments are notified immediately thereby promoting a more unified way of distributing necessary information.
When a new batch of students enroll for the upcoming school year, a lot of departments have to be notified each with their own individual requirements. Nurses need medical information, transportation services need addresses to formulate bus routes, Special Education needs all of the above and more. It’s all very complicated and it has to be done smoothly and quickly in order for staff across the district to get in gear.
“Registration Gateway has had its most valuable effect on improving the efficiency of communication between district departments. The minute student registration information is sealed [by a school employee], much of the data entry is automatically imported into our SIS, and trigger emails are automatically sent across the district,” says Sacks. “Notifications are triggered to District Child Accounting, individual school building offices, guidance counselors, nurses, ELL Department, Special Education Department, and Transportation Department.”
And as for the other perks? With 96% of student parents completing their enrollment process online through Registration Gateway, and the other 3% using the Registration Gateway portal from the Spring-Ford Area office with the help of an employee, Sacks says, “We have saved money on printing, copying,
personal hours of answering many, many phone calls, returning calls, scheduling appointments, and hours of data entry work.”
“Like any other business comprised of multiple departments, inter-departmental communication can get messy within a school district. It’s difficult to comprehend how 10 different sets of people all need versions of the same information for their own reasons, and how fast they have to get that information in order before the school year can run smoothly,” said Patrick Maher, CEO of SRC Solutions, Inc. “Spring Ford is like any other school district in this sense, but by taking advantage of the automated notifications and strict security rules within Registration Gateway, momentum is gained when new student information comes in, instead of drowning in a pile of forms and keeping departments waiting for that information.”
Money and time are both saved on printing, copying, and phone calls which leads to a smoother parent registration interaction allowing more time to be focused on the child rather than data entry. According to Sacks, “All the involved departments are able to schedule and complete appointments, set up their own schedules and review scanned documents needed to follow up with parents.”
About SRC Solutions, Inc. | registrationgateway.com
SRC Solutions’ flagship product Registration Gateway has had a long and successful partnership with K12 school districts. Being a technology leader is nothing new to SRC Solutions. Going all the way back to 2008, Registration Gateway was one of the first Online Enrollment solutions to offer real-time data integration to Student Information Systems and integrated document scanning and management.