Creating, storing and retaining important paper documents for new hires costs schools time and money that could be better spent elsewhere. Meeting compliance regulations and accessing the appropriate data when necessary can also be challenging when administrators have to keep track of paper forms every time new teachers are hired.
Online human resources solutions can streamline onboarding processes by making data easier to access in a system where security breaches are less likely. Districts considering whether to make the transition from paper to digital human resources workflows should take note of these benefits.
An easy switch
If your district uses paper-based workflows for onboarding processes but you’ve been hesitant to go digital due to fear that the switch will take time and effort your staff doesn’t have, rest assured that the transition is a simple one. With SRC Solution’s Human Resources Gateway, you can easily integrate your applicant tracking system, as the software works with most major applicant tracking software.
Control over new hire documents
With paper documents, there’s always a risk of security breaches. Online HR software ensures that you have complete control over who is able to see and access information about your new teachers. It also helps to mitigate risk by providing immediate access to any data that’s requested by the new employee or during a compliance audit. It’s important that you have essential information ready to go when requested.
If critical files are lost or sensitive data is stolen, schools could risk losing their new hires. According to research by software company Panopto, filling a position that was left open by a new employee because of an onboarding error can cost up to $11,000. Eliminate these risks by storing everything in a secure, accessible system.
More time and savings
As all of your new hire information will be stored in one online portal, this frees up a lot of extra time for your tech teams, which only need to support this one system. School administrators also have more time to focus on other tasks because they don’t have to organize and file hundreds of important documents – online solutions make data entry quick and easy and files searchable. Without the costs required for extra storage space and paper and printing costs for distributing forms to new employees, schools also see a high return on investment after investing in human resources software.