compliance Archives - Registration Gateway

How digitizing student records generates high ROI

Going paperless and digitizing your school solutions will help your district save money in a number of ways, from reducing paper costs to enhancing staff productivity. With online solutions, your school district gets the most out of its funding for staff salaries. Your employees will have more time to focus on important tasks and spend less of their work days on tedious paper-based administrative processes.

Here are few ways your school’s return on investment will increase when you go paperless with online school software:

1. No more expensive paper costs
According to Edutopia, schools that eliminate paper-based processes can save up to $250,000 per year on printing and mailing supplies alone. Another factor to keep in mind is that leasing a high-quality printer can cost over $30,000 per year. If a smaller-sized school was to rely less on paper, printing and mailing to complete enrollment, scheduling and file sharing, it could save as much as $80,000 each year.

Digitizing your student records with a solution like SRC Solution’s Registration Gateway is a simple process, as all of the data will automatically be integrated into your existing student information systems.

2. Make the most of your team’s time
The average human data entry error rate is about 1 percent, according to recent research. This is an issue for many office environments, as 65 percent of U.S. organizations cite human error as the main cause of data problems. Automating processes such as enrollment, sending mail to parents’ addresses, and updating student documents reduces the likelihood of these common input errors. There’s no need to physically do tasks like transferring data from paper to online forms, a process that tends to open up more room for costly data entry errors. A lot of time and money is spent going through files to fix these mistakes.

Digitizing student records reduces the number of time-consuming paper-based tasks your staff must handle on a daily basis.Digitizing student records reduces the number of time-consuming paper-based tasks your staff must handle on a daily basis.

By automating workflows with features like online document sharing, you reduce the time usually dedicated to mailing student forms and allow the current employees to handle all of the school’s responsibilities rather than hire additional staff.

3. Increased compliance
With features like enhanced data and document permissions, digital solutions mitigate your schools’ risk of fines and penalties that result from failing to adhere to federal compliance standards like FERPA and NCLB. In fact, the Center on Education Policy reported that an estimated 48 percent of U.S. public schools did not make AYP (adequate yearly progress) as a part of NCLB in 2011. When schools fail to comply to NCLB and other federal standards, they put themselves at risk of losing government funding.

4. Eliminate costly address fraud
Throughout the U.S., many rural school districts have fraudulent addresses linked to up to 10 percent of their student populations. This ends up costing schools millions. For example, Fraud magazine explained that if only 1 percent of the 350,000 charter school students in the Washington D.C. district are illegally enrolled, unecessary costs could reach more than $5 million a year. Online solutions like the Address Purification Gateway automatically identify fraudulent addresses, saving schools millions.

SRC Solutions, Inc. Announces the Launch of Central Records Gateway

SRC Solutions Inc. Revolutionizes Student Relationship Management with Central Records Gateway, an extension of the Gateway family of solutions

Central Records Gateway delivers Risk Mitigation, Compliance Protection, Electronic Cumulative Folders and Enhanced Parent Engagement.

SRC Solutions Inc., the innovators behind a leading online enrollment solution Registration Gateway, is excited to announce the latest addition to the Gateway Suite family of solutions, the Central Records Gateway Student Relationship Management Platform.

Central Records Gateway represents over 20 years of technology and process innovation in records management, archiving, and distribution. Built on a core of tested and market accepted modules, Central Records Gateway is a natural extension of the SRC Solutions Gateway Suite umbrella.

Game changing events in K12 education are few and far in between. Central Records Gateway is one of those game changers. Listening intently to customer feedback over the past 20 years and combining that feedback with over 20 years of expertise in document and registration process you get a REVOLUTION!

Patrick Maher, CEO SRC Solutions, Inc.

Central Records Gateway from SRC Solutions launches with 4 distinct modules aimed at Risk Mitigation, Compliance Protection, Electronic Cumulative Folder Creation and Management as well as Parent Engagement.

Central Records Gateway is comprised of the following modules.

  • Intelligent Document Distributor Transform risky warehouses and filled file cabinets to living, breathing, on demand and accessible records.
  • Advanced Security Controller Automated Access and Permission management roles based on record type. Automated record processing leaving little room for human error.
  • Policy and Compliance Monitor User Configurable Retention and Reporting schedule. Establish both Retention and Archiving schedules from 1 to more than 100 years at the click of a button.
  • Gateway eDelivery Module Automatically delivering and archiving student communications including report cards, progress reports, eliminates the manual processes used today increasing parent interaction all the while saving valuable costs and resources.

Central Records Gateway is the first Student Relationship Management platform that addresses the Who, What, Why, How and When of document, communication and data access. The liberation from paper has begun!

Patrick Maher, CEO SRC Solutions, Inc.

About SRC Solutions, Inc.:

Founded in 2001, the Pennsylvania company is a Service-Disabled Veteran-Owned Small Business (SDVOSB), which simplifies and automates cumbersome, repetitive and counter-productive work practices replacing them with easy-to-use, innovative electronic processes. SRC Solutions flagship Gateway Suite incorporates solutions to manage online registration, validate and clean data, as well as improve Student Relationship Management in the K12 market.

For more about SRC Solutions, Inc., please visit: www.src-solutions.com

Featured District: Hazleton Area School District (PA)

Like many districts around the country, the Hazleton Area School District (PA) has been greatly affected by shifting demographics and high rates of student turnover.

Hazleton has historically had a large population of temporary residents. That has long meant a higher-than-average number of new student registrations each summer (and through the school year) for the 10,000-student HASD – one of the fastest-growing districts in the state.

Registration Gateway is designed to make compliance easy, increasing funding opportunities and mitigating legal exposure. From National School Lunch Program data reporting to documentation needs stemming Pennsylvania’s Act 26 Parental Registration Statement, SRC Solutions software makes it simple for districts to deal with regulatory burdens.

The situation was becoming taxing for the district’s two registrars. The sheer amount of data to be entered into PowerSchool was overwhelming, and the number of open registration nights that needed to be held was growing. Traditional registration just wasn’t going to cut it anymore.

The answer? SRC Solutions’ Registration Gateway, the only truly paperless online student registration, re-enrollment and information tracking system. With support for multiple languages and automatic PowerSchool integration, it was just what the Hazleton schools needed.

The HASD launched Registration Gateway for kindergarten registration this spring. The result? Shorter waits at registration nights for parents – especially those with multiple children – and dramatically reduced data entry needs. And even more savings are coming this summer, when new student registration season gears up.

“The Registration Gateway system is a huge help for us,” said Dr. Jeffry Nietz, the HASD’s Student Information Systems Administrator. “The registration secretary doesn’t have to enter 16 pages of information per student into PowerSchool anymore. For families with three or four kids, that would have been hours of work before they could start school. Now, those delays should be much shorter, and data should be error-free.”

That’s good for parents, good for school staff – and good for taxpayers.

“Parents love it, and my registrars love it. Even though we’re only in the ‘soft launch’ phase, 90 percent of the feedback we’re getting is positive. So far, it’s been a wonderful thing from the standpoint of kindergarten registration. The staff at SRC has been tremendous in communicating with us, helping get Registration Gateway set up right and pushing us to get done with what we needed to do to meet our timetable.

Dr. Jeffry Nietz, Hazleton Area School District’s Student Information Systems Administrator

About SRC Solutions With more than 5 million enrollments processed each year for schools, businesses and governments, SRC Solutions is the global leader in online registration. Founded in 2001, the Pennsylvania company is a Service-Disabled Veteran-Owned Small Business (SDVOSB), which specializes in identifying cumbersome, repetitive and counter-productive work practices and replacing them with easy-to-use, innovative digital processes.

As a XEROX® Platinum Partner and an authorized reseller for Kofax, Surety and Recruit Manager, SRC provides solutions for both the public and private sector, including document management, workflow improvement and integration into numerous ERP systems. SRC Solutions: Breaking the boundaries of paper.

For more about SRC Solutions, Inc., please visit: www.registrationgateway.com

Registration Gateway