DocuShare Archives - Registration Gateway

SRC Solutions Announces Backfile Scanning Module for Registration Gateway

SRC Solution’s revolutionary, paperless student enrollment software can now incorporate legacy paper records.

SRC Solutions, developers of the Registration Gateway online student enrollment software, has announced the launch of a Backfile Scanning Module for its paperless system. The new solution takes advantage of the scanning equipment and content management system schools already use for Registration Gateway, allowing teachers, staff and administrators to securely access and easily search an organized database of previously registered students.

By scanning existing students’ paper documents and making them accessible online, school districts avoid the issue of having to physically store and locate the paper records, saving precious space, time and money.

With Registration Gateway in place, all of a school district’s new registration and re-enrollment documents are automatically integrated into the digital filing system. Now, the Backfile Scanning Module allows users to access 100 percent of their student information via Xerox® DocuShare– even documentation completed under traditional, paper-based systems. As with all SRC Solutions Gateway products, access to information is available only to authorized personnel.

“The Backfile Scanning Module gives school districts an electronic dashboard of their entire student population with the click of a mouse,” SRC Solutions Founder and CEO Patrick Maher said. “It’s a natural extension of the Registration Gateway platform. Not having to physically look for or file papers saves schools time and space – which is especially important now, with both in short supply. And storing student data electronically gives schools a solid disaster backup plan, which lets them stop worrying about flooding, fire or theft.”

The Registration Gateway Backfile Scanning Module is also suitable for scanning records and documents from other school departments, including human resources, administration, transportation and more.

About SRC Solutions With more than 5 million enrollments processed each year for schools, businesses and governments, SRC Solutions is the global leader in online registration. Founded in 2001, the Pennsylvania company is a Service-Disabled Veteran-Owned Small Business (SDVOSB), which specializes in identifying cumbersome, repetitive and counter-productive work practices and replacing them with easy-to-use, innovative digital processes.

As a XEROX® Platinum Partner and an authorized reseller for Kofax, Surety and Recruit Manager, SRC provides solutions for both the public and private sector, including document management, workflow improvement and integration into numerous ERP systems. SRC Solutions: Breaking the boundaries of paper.

Featured District: Cedar Springs Public Schools (MI)

The Cedar Springs Public Schools (MI) needed a leaner, greener student registration and re-enrollment process. But district employees knew they couldn’t get there on their own.

They needed a trusted partner to guide them on their way to a cost-effective, paperless solution that would ease the workload on both parents and staff.

And they found just that in SRC Solutions, the makers of Registration Gateway – the only true paperless student registration, re-enrollment and information tracking system of its kind.

“We chose SRC because it seemed to be a step ahead of the competition, with greater automation and less manual intervention to move student data between systems,” Cedar Springs Public Schools CIO Krista Lilley said.

Cedar Springs had done its homework before rolling out Registration Gateway last fall – they knew they were getting a quality online registration and re-enrollment system. What they didn’t know was how much value they’d get from the solution.

Cedar Springs had done its homework before rolling out Registration Gateway last fall – they knew they were getting a quality online registration and re-enrollment system. What they didn’t know was how much value they’d get from the solution.

The SRC product ships with Xerox’s DocuShare content management system, which automatically stores a PDF copy of every form generated by Registration Gateway. When used in conjunction with Registration Gateway’s automatic student information system integration, DocuShare was a home run for Cedar Springs.

“The DocuShare system was an added bonus beyond what we were initially looking for,” Lilley said. “We ultimately intend to expand our DocuShare use to replace our physical student record files.”

Registration Gateway is designed to help districts like Cedar Springs get to exactly that point. And it’s working in Michigan.

Lilley said most of the district’s parents are enjoying the new paperless system, which has sped up the registration and re-enrollment process. And the reaction from school staff has been “overwhelmingly positive.”

Our staff loves the immediate notification for new students, as well as having the automatic calling feature reminding parents of needed documents. Our secretaries like having the student data automatically filled into our SIS automatically and immediately.

Krista Lilley, CIO, Cedar Springs Public Schools (MI)

All in all, Cedar Springs is loving the Registration Gateway experience.

“The system has been working reliably,” Lilley said. “The implementation staff at SRC has been great to work with; they’ve been open to making sure the paperless registration system is meeting our needs.

“I’m encouraged by the rapid development of the product and the listening ear of the company for future enhancements.”

About SRC Solutions With more than 5 million enrollments processed each year for schools, businesses and governments, SRC Solutions is the global leader in online registration. Founded in 2001, the Pennsylvania company is a Service-Disabled Veteran-Owned Small Business (SDVOSB), which specializes in identifying cumbersome, repetitive and counter-productive work practices and replacing them with easy-to-use, innovative digital processes.

As a XEROX® Platinum Partner and an authorized reseller for Kofax, Surety and Recruit Manager, SRC provides solutions for both the public and private sector, including document management, workflow improvement and integration into numerous ERP systems. SRC Solutions: Breaking the boundaries of paper.

For more about SRC Solutions, Inc., please visit: www.registrationgateway.com

School Districts Make the Grade With SRC and Xerox DocuShare

School districts across the country are going digital to better manage time-consuming administrative processes such as student enrollment, payroll and data storage – and in turn, are saving money and time.

Using Xerox Corporation’s (NYSE: XRX) DocuShare® Enterprise Content Management (ECM) Platform administrators are able to focus their energies on what matters most – educating students.

“Educators are being stretched thinner than ever before – and there’s just not enough time to get everything done efficiently,” said David Smith, vice president, DocuShare, Xerox Corporation. “DocuShare simplifies important day-to-day activities, improves compliance requirements and reduces costs so educators can concentrate on student readiness.”

Here’s a look at how DocuShare has helped schools improve student registration, automate paper-based processes and secure information:

  • With 21 schools and 15,485 students, Walled Lake Consolidated School District in Michigan uses DocuShare to simplify the student registration process. Together with partner SRC Solutions, Inc., Walled Lake implemented Registration Gateway, an online enrollment system built on DocuShare. The district reports data entry accuracy has improved by 90 percent in just six months during its trial period.
  • After a fire destroyed the administrative building of the Upper Merion Area School District in Pennsylvania, the board contracted SRC Solutions to scan and organize more than a million documents into DocuShare – securing essential data while eliminating the need for external storage facilities. The school district further benefited from DocuShare by improving workflows in its purchasing and HR departments, where all purchase orders and employee information are now scanned and digitally archived. This has significantly increased efficiency by speeding user access, allowing electronic distribution and notifications, and producing PDF files so documents can be searched and retrieved in seconds.
  • Kawartha Pine Ridge School Board in Ontario, Canada relies on DocuShare to automate paper-based processes including payroll records, student registration forms and teaching manuals. For example, the district has reduced the manual, three-day processing of its monthly cell phone bills down to one step with DocuShare – which quickly scans more than 380 bills and distributes them accordingly. The school board also uses DocuShare to securely share and update information for its 33,000 students and 3,500 employees.

Source: ECM Connections and XEROX Docushare. Click here to read article at ECMConnections.com

About SRC Solutions With more than 5 million enrollments processed each year for schools, businesses and governments, SRC Solutions is the global leader in online registration. Founded in 2001, the Pennsylvania company is a Service-Disabled Veteran-Owned Small Business (SDVOSB), which specializes in identifying cumbersome, repetitive and counter-productive work practices and replacing them with easy-to-use, innovative digital processes.

As a XEROX® Platinum Partner and an authorized reseller for Kofax, Surety and Recruit Manager, SRC provides solutions for both the public and private sector, including document management, workflow improvement and integration into numerous ERP systems. SRC Solutions: Breaking the boundaries of paper.

 

 

SRC Project Wins New Jersey Excellence in Technology Awards

The City of Newark won a Best Application and a Visionary Award for its NDEX solution:

“NDEX, an electronic document management system based on Xerox DocuShare, will optimize information flow and enable business process collaboration among employees and agencies.”

About SRC Solutions With more than 5 million enrollments processed each year for schools, businesses and governments, SRC Solutions is the global leader in online registration. Founded in 2001, the Pennsylvania company is a Service-Disabled Veteran-Owned Small Business (SDVOSB), which specializes in identifying cumbersome, repetitive and counter-productive work practices and replacing them with easy-to-use, innovative digital processes.

As a XEROX® Platinum Partner and an authorized reseller for Kofax, Surety and Recruit Manager, SRC provides solutions for both the public and private sector, including document management, workflow improvement and integration into numerous ERP systems. SRC Solutions: Breaking the boundaries of paper.

Registration Gateway