efficiency Archives - Registration Gateway

How digitizing student records generates high ROI

Going paperless and digitizing your school solutions will help your district save money in a number of ways, from reducing paper costs to enhancing staff productivity. With online solutions, your school district gets the most out of its funding for staff salaries. Your employees will have more time to focus on important tasks and spend less of their work days on tedious paper-based administrative processes.

Here are few ways your school’s return on investment will increase when you go paperless with online school software:

1. No more expensive paper costs
According to Edutopia, schools that eliminate paper-based processes can save up to $250,000 per year on printing and mailing supplies alone. Another factor to keep in mind is that leasing a high-quality printer can cost over $30,000 per year. If a smaller-sized school was to rely less on paper, printing and mailing to complete enrollment, scheduling and file sharing, it could save as much as $80,000 each year.

Digitizing your student records with a solution like SRC Solution’s Registration Gateway is a simple process, as all of the data will automatically be integrated into your existing student information systems.

2. Make the most of your team’s time
The average human data entry error rate is about 1 percent, according to recent research. This is an issue for many office environments, as 65 percent of U.S. organizations cite human error as the main cause of data problems. Automating processes such as enrollment, sending mail to parents’ addresses, and updating student documents reduces the likelihood of these common input errors. There’s no need to physically do tasks like transferring data from paper to online forms, a process that tends to open up more room for costly data entry errors. A lot of time and money is spent going through files to fix these mistakes.

Digitizing student records reduces the number of time-consuming paper-based tasks your staff must handle on a daily basis.Digitizing student records reduces the number of time-consuming paper-based tasks your staff must handle on a daily basis.

By automating workflows with features like online document sharing, you reduce the time usually dedicated to mailing student forms and allow the current employees to handle all of the school’s responsibilities rather than hire additional staff.

3. Increased compliance
With features like enhanced data and document permissions, digital solutions mitigate your schools’ risk of fines and penalties that result from failing to adhere to federal compliance standards like FERPA and NCLB. In fact, the Center on Education Policy reported that an estimated 48 percent of U.S. public schools did not make AYP (adequate yearly progress) as a part of NCLB in 2011. When schools fail to comply to NCLB and other federal standards, they put themselves at risk of losing government funding.

4. Eliminate costly address fraud
Throughout the U.S., many rural school districts have fraudulent addresses linked to up to 10 percent of their student populations. This ends up costing schools millions. For example, Fraud magazine explained that if only 1 percent of the 350,000 charter school students in the Washington D.C. district are illegally enrolled, unecessary costs could reach more than $5 million a year. Online solutions like the Address Purification Gateway automatically identify fraudulent addresses, saving schools millions.

Registration Gateway