Kindergarten registration Archives - Registration Gateway

Registration Gateway and Millburn Schools (NJ) partner to deliver Online Enrollment Efficiency

Registration Gateway and Millburn Schools (NJ) partner to deliver Online
Enrollment efficiency

Millburn Public Schools in New Jersey, has saved valuable time by implementing Registration Gateway, a digital enrollment solution by SRC Solutions, Inc.

Millburn Township Public Schools in New Jersey, has saved valuable time by implementing Registration Gateway, a digital enrollment solution by SRC Solutions, Inc.

Kindergarten registration began this year in early January, which is the most cumbersome registration process out of any grade in a school district. Every student in grade K is new, meaning a lot of information has to be shared for the first time between the school and the guardians. Proof of residence has to be established. Medical records have to be submitted and validated, especially for students with more complicated medical histories (i.e. allergies, learning disabilities, necessary administration of medication during school hours, etc.). Historically, school staff has had to invest months of their time to registration matters every year, between making and keeping appointments with parents, manually entering student data into their student information system and making sure the right departments have necessary copies of specific files.

Thanks to Registration Gateway, Millburn has eliminated manual student data entry into its student information system. Not only is the manual data entry eliminated, but the automated data collected from Registration Gateway is much more accurate. Staff no longer have to worry about translating each parent’s handwriting correctly, or neglecting more productive endeavors because they’re bogged down with data entry. Registration Gateway allows parents to enter all of their student information from comfort of their home computer, or in the school office if they don’t have personal internet access. Thanks to automated notification, they no longer have to worry about making copies – or more, importantly, making sure the right people have those copies. For example, if a Special Education, foreign-language-speaking Kindergarten student with a peanut allergy enrolls, Special Ed personnel, ESL personnel, the nurse and the cafeteria staff are independently and immediately notified.

“Millburn has embraced what becoming a paperless district is all about. From Online Registration to full electronic document management, Millburn has transformed to become a much leaner school district directly benefiting employees, parents and students,” said Patrick Maher, CEO of SRC Solutions. Parents no longer have to take time out of their schedules to come in and fill out a hefty registration packet. From Millburn’s website, a guardian can easily navigate to the registration information page, which provides all the details necessary to make an account on Registration Gateway and understand what the process entails.

100% of registrations this year were accepted through Registration Gateway and as part of Millburn’s process parents simply need to come in to the central office for final approval. This process is made incredibly easy for both parties by Registration Gateway which allows parents to schedule these appointments within the Registration Gateway portal. It allows them to see all of the available times in the central office and pick which one best suits their own schedule. After choosing an appointment time, the district registrar is instantly notified. Once all of the information has been entered and approved into Registration Gateway, automation makes sure that the right departments are notified about the new student.

“What makes Registration Gateway stand apart from other online solutions is the breadth to which SRC Solutions can customize a school’s program. Technical staff at SRC and Millburn work very closely in order to provide the most efficient implementation of Registration Gateway. Because the program can be tailored to solve any and all registration issues that stem from using paper, the program can morph to fit the needs of any individual student or parent.”

-Peter Lutchko, Registrar of Millburn Public Schools

Every school district could benefit by following Millburn’s lead, and reinvesting their time away from redundant data entry, and/or making and delivering multiple copies of documents.

SRC Solutions, Inc. provides school districts a mechanism for positive process change. SRC Solutions, Inc. offers a suite of “Gateway” applications each designed to tackle obstacles standing in the way of the educational process.

To hear what other customers like Millburn Public Schools have to say about using Registration Gateway, click here.

About SRC Solutions, Inc.
SRC Solutions’ flagship product Registration Gateway has had a long and successful partnership with K12 school districts. Being a technology leader is nothing new to SRC Solutions. Going all the way back to 2008, Registration Gateway was one of the first Online Enrollment solutions to offer real-time data integration to Student Information Systems.

Featured District: Eastern Lancaster County SD

Like at most districts, student registration and re-enrollment used to be a challenging time for administrators at Eastern Lancaster County School District.

It was a paper-intensive process, with parents physically coming to the office and spending half an hour filling out forms. The papers then went to the registrar’s office, where information was manually inputted into the Pearson PowerSchool SIS.

The process was hardly out of the ordinary; the pain points were the same as for any district still using paper registration. But that didn’t make them any easier to deal with.

This year, ELANCOSD deployed SRC Solutions’ Registration Gateway K-12 paperless registration and re-enrollment solution. And the benefits were felt immediately.

Fortunately for Eastern Lancaster parents, educators and taxpayers, things are different now.

This year, ELANCOSD deployed SRC Solutions’ Registration Gateway K-12 paperless registration and re-enrollment solution. And the benefits were felt immediately.

“It’s been great so far,” said Lindsay Sessions, the district’s Application Support Specialist.

“The biggest change has been the automation of it; being able to save time and work by pushing information to several different systems. Accuracy has been improved, too.We just finished kindergarten registration, and we averaged between 3 and 5 minutes per new student enrollment – compared to 30 with paper. Not only did it go faster, but it immediately gave principals an estimate of how many students would be in next year’s kindergarten class. In the past, they didn’t get that information until the end of summer.”

Of course, more efficient registration isn’t the only thing SRC Solutions brings to ELANCOSD. The district plans to launch a new information update portal shortly, allowing parents to update standard information online, rather than filling out yet another paper form.

This change is expected to increase data accuracy – integration with PowerSchool will be automatic – and save time for both parents and district secretaries. Perhaps most importantly, the information update portal will help improve student safety, since it will ensure usable phone numbers – free of typos and multiple entry – appear in ELANCOSD’s Global Connect emergency notification system.

About SRC Solutions, Inc.:

Founded in 2001, the Pennsylvania company is a Service-Disabled Veteran-Owned Small Business (SDVOSB), which simplifies and automates cumbersome, repetitive and counter-productive work practices replacing them with easy-to-use, innovative electronic processes. SRC Solutions flagship Gateway Suite incorporates solutions to manage online registration, validate and clean data, as well as improve Student Relationship Management in the K12 market.

For more about SRC Solutions, Inc., please visit: www.registrationgateway.com

Featured District: Hazleton Area School District (PA)

Like many districts around the country, the Hazleton Area School District (PA) has been greatly affected by shifting demographics and high rates of student turnover.

Hazleton has historically had a large population of temporary residents. That has long meant a higher-than-average number of new student registrations each summer (and through the school year) for the 10,000-student HASD – one of the fastest-growing districts in the state.

Registration Gateway is designed to make compliance easy, increasing funding opportunities and mitigating legal exposure. From National School Lunch Program data reporting to documentation needs stemming Pennsylvania’s Act 26 Parental Registration Statement, SRC Solutions software makes it simple for districts to deal with regulatory burdens.

The situation was becoming taxing for the district’s two registrars. The sheer amount of data to be entered into PowerSchool was overwhelming, and the number of open registration nights that needed to be held was growing. Traditional registration just wasn’t going to cut it anymore.

The answer? SRC Solutions’ Registration Gateway, the only truly paperless online student registration, re-enrollment and information tracking system. With support for multiple languages and automatic PowerSchool integration, it was just what the Hazleton schools needed.

The HASD launched Registration Gateway for kindergarten registration this spring. The result? Shorter waits at registration nights for parents – especially those with multiple children – and dramatically reduced data entry needs. And even more savings are coming this summer, when new student registration season gears up.

“The Registration Gateway system is a huge help for us,” said Dr. Jeffry Nietz, the HASD’s Student Information Systems Administrator. “The registration secretary doesn’t have to enter 16 pages of information per student into PowerSchool anymore. For families with three or four kids, that would have been hours of work before they could start school. Now, those delays should be much shorter, and data should be error-free.”

That’s good for parents, good for school staff – and good for taxpayers.

“Parents love it, and my registrars love it. Even though we’re only in the ‘soft launch’ phase, 90 percent of the feedback we’re getting is positive. So far, it’s been a wonderful thing from the standpoint of kindergarten registration. The staff at SRC has been tremendous in communicating with us, helping get Registration Gateway set up right and pushing us to get done with what we needed to do to meet our timetable.

Dr. Jeffry Nietz, Hazleton Area School District’s Student Information Systems Administrator

About SRC Solutions With more than 5 million enrollments processed each year for schools, businesses and governments, SRC Solutions is the global leader in online registration. Founded in 2001, the Pennsylvania company is a Service-Disabled Veteran-Owned Small Business (SDVOSB), which specializes in identifying cumbersome, repetitive and counter-productive work practices and replacing them with easy-to-use, innovative digital processes.

As a XEROX® Platinum Partner and an authorized reseller for Kofax, Surety and Recruit Manager, SRC provides solutions for both the public and private sector, including document management, workflow improvement and integration into numerous ERP systems. SRC Solutions: Breaking the boundaries of paper.

For more about SRC Solutions, Inc., please visit: www.registrationgateway.com

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