registration gateway Archives - Registration Gateway

Come Visit Us at LACUE 2018 – Booth #305 -November 27-29th Hyatt Regency, New Orleans, LA

LACUE: Louisiana Association of Computer Using Educators 2018 Conference is coming soon!

When you stop by the Registration Gateway Booth #305, you can get all the details on Registration Gateway.   This solution can improve student data accuracy and remove all paperwork from your district.  Less paper means less chance of misplacing important documents.  When you aren’t looking for missing documents, you are creating a much more efficient workplace.

Online enrollment is only one great benefit to you and your district.  When you combine integrated Student Information System data transfer, fee collection, appointment scheduling, district notifications, enhanced dashboards and reporting, what you truly have is an efficient Online Enrollment Solution.

Stop by to speak with Andy Holloway to learn which applications from SRC Solutions will work best for your district.

If you need another reason to stop by our booth, you can enter the $50 Visa Card Contest!  See you there.

Join us at HECC 2018! This conference is November 7-9th, at the Crowne Hotel and Conference Center Downtown Indianapolis

Come learn how there’s a better way to streamline your K-12 enrollment process with Registration Gateway.   Bill Mers will be there to provide relevant information on eliminating errors while transforming your cumbersome paperwork tasks into a seamless process.

Stop by and enter a chance to win a $50 Visa Gift Card too!

Why not set up a personal demo while you’re at the booth?  Contact us here.

What does your school look like when the dust settles?

Let’s face it – going back to school is a drag for everyone involved. Kids whine, parents have to replace all the outgrown school clothes and fill out all the paperwork, but the school staff have it worst of all – they’re left with the kids still sluggishly getting back into their school routine AND the mass amounts of documentation that comes with them. Registration packets may seem easy from the parents’ point of view, but registrars must tap into their inner cryptologists to decipher thousands of different handwritings, make calls to summon parents who left blanks in their paperwork, and then delegate all the paperwork to the proper person or file without losing a single sheet of paper. And that’s not even the half of it.

For most school districts, school choice is decided by a complicated set of factors, not just the potential students’ residential addresses. Economic status, special or gifted education needs, older siblings already assigned to a specific building – all these reasons and more can be used to assign students to the proper building within a district. This can be a slow, tedious, error-riddled process during registration time, because secretaries and registrars must work as fast as possible to make sure every student has a seat in their school on the quickly approaching first day. Throw in all the parents who register their kids on the last acceptable day and you’ve got utter chaos.

Once the registration information has been given and the students have been delegated to their proper buildings, those enrollment documents still have a long way to go before they can rest in their folders back in the main office. Copies of medical information must be made for the nurse, who must then relay health information to cafeteria staff, athletic staff, and to specific teachers. Address information must be given to transportation, and bus routes must be made quickly and with the utmost efficiency. Teachers and aides must be given student information pertaining to any specific needs of the children under their supervision.

After the chaos of registration is over, and all the students have a seat on their bus, in their classroom, and away from any allergens in the lunchroom, the documents must be sorted into their proper homes, usually within large file cabinets near the secretary (who may be looking a little too weary for just the first day of school).

Intervention Time.

Schools using a paper-based system have become very used to the whirlwind of tasks that comes right before the onset of a new school year, but there will always be mistakes. Parents will always leave blanks on forms, secretaries will always make typos when translating parent handwriting, and paper will always tear or go missing.

So it’s time for an intervention. It’s 2016 – it’s time to go digital. There are now highly sophisticated software solutions that allow technology to handle all student data from registration information, to automation of school choice decisions, to storage of student information in an easily accessible yet intensely secure digital warehouse.

It’s too accessible and secure not to switch to digital document storing, just ask the East Baton Rouge School Parish System, who just last year had a case of confidential student files stolenby an employee and hidden for over a year – some files are still missing. It’s too inconvenient for staff not to allow parents to register their children for school online (and the parents won’t complain, either), just ask the registration staff from Millburn Township Public Schools, who have eliminated months of staff effort and manual data entry in preparing for student registration by implementing Registration Gateway. It’s too simple and honest not to ensure the fairness and equality of a school lottery process using technology, just ask the American Civil Liberties Union of Southern California and Public Advocates, who just this month have flagged 253 charter schools for using discriminatory admissions processes.

How can software solutions help with these processes?

Online portals can allow parents to enter registration information, including school choice preferences, which immediately becomes available for review by the secretary at the office. With thorough digital processes, parents cannot move on to the next phase of registration without filling in all information deemed necessary by the school. Handbooks can even be scanned and made available during this process, saving a few trees and ensuring that parents must go through every page and accept the school’s terms and conditions. This saves a ton of money in paper and printing costs for school districts and simultaneously gathers the signed contracts from the parents. This is just one example of the flexibility of new digital record technology. What sets certain solutions apart from cookie-cutter digital forms is whether or not this information can flow directly into the SIS.

As aforementioned, each school district has a unique way of setting the rules for their student lottery. This may be to ensure that bus routes are as efficient as possible, or to make sure that each building within a district has the same amount of students receiving free and reduced lunch. School choice automating software uses algorithms to take a district’s specific rules and apply them fairly to students entering the lottery. It assigns a “weight” to each student measured by the factors determined by the school, and this allows the system to decide in which building the student should be assigned. This prevents parents from crying foul play if their child doesn’t get their first choice. It also prevents school personnel from tampering with the fairness of the process.

Finally, record-keeping software can provide a digital warehouse where each student’s file lives – saving a lot of space in the office previously inhabited by filing cabinets. It stores every document within the system, from the photocopy of the guardian’s ID card to the photo waiver that needs signing in order to take pictures of the kids during school. In short, every piece of data that has been in paper form – report cards, detention slips, hearing and vision tests – can now be stored online. This means that piece of paper with Johnny’s allergies – the one that went from doctor to parent to secretary to school nurse to cafeteria staff to teacher and back to the file – has simply been online the whole time. No photocopying, no lost documents, no liability.

There are a thousand reasons to go digital, but only one solution to all these issues – and that would be the Gateway Suite.

SRC Solutions Introduces The Gateway Suite of Student Lifecycle Solutions for K12

SRC Solutions expands the core functionality of Registration Gateway to a full suite of online solutions for the K12 Student Lifecycle.

 

Center Valley, PA  July 27, 2015

SRC Solutions is excited to unveil the Gateway Suite of solutions for the K12 Student Lifecycle. The Gateway Suite is comprised of eight standalone applications and 6 complimentary modules. SRC Solutions Gateway Suite engages with your students from the point of school selection with School Choice Gateway to Registration Gateway to Electronic Cumulative Folders with Central Records Gateway, the first Student Relationship Management solution for K12 documents and communications.

Gateway Suite applications and modules are built on the foundation of Registration Gateway which has been proven as a top tier Online Enrollment Solution for K12 and the only solution to have won the Top 100 Product Award from District Administrator Magazine.

It was extremely important for SRC Solutions to utilize Registration Gateway as the core building block or foundation in delivering the Gateway Suite to our customers. Many companies claim to be solutions providers but fall short. Several companies key in on process rather than workflow enhancement. It can be summed up best by stating you can make a car go faster with a bigger engine but if you don’t upgrade the brakes and tires, it’s a recipe for disaster. Looking at specific processes alone without taking into account and planning for the start-to-finish workflow is a poor way to plan and typically one that is only understood when it is too late.

Patrick Maher, CEO, SRC Solutions, Inc.

Mohammed Riaz from BeaconHouse National University states it the best: “Business Processes are basically a collection of activities cutting across various departments, producing a valuable output for the customers. Workflow is used to automate these repetitive activities and hence business processes. So workflow will bring automation and efficiency to the business process.”

Simply converting a stale and outdated paper based process to a stale and outdated online process is not a workflow solution.

“With the Gateway Suite, SRC Solutions is truly a workflow solutions provider. Built on 15 years of deployed architecture with constant enhancements integrated based on customer feedback, the Gateway Suite is tested, proven and deliverable today. The Gateway Suite also helps districts with their requisitioning processes. Districts can no longer afford to work with hundreds of software providers. The RFP requisitioning costs are tremendously expensive alone. Companies that offer single solutions are a dying breed. Innovation, inter-operability and enhanced workflow design are key and what we deliver with the Gateway Suite,” said Maher.

As the student progresses through their K-12 school career, the district can engage the Gateway Suite of applications in many areas of the student lifecycle including:

  • School Choice Gateway for Online School Determination
  • Registration Gateway for Online Student Enrollment
  • Central Records Gateway for Electronic Cumulative Folder Management
  • Records Request Gateway for Online Records Requests
  • Conference Gateway for Parent Teacher Conference Management
  • Address Purification Gateway for Address Cleansing and District Move Management
  • Gateway eDelivery for Electronic Parent Report Distribution

As the district HR processes grow, districts can also take advantage of Human Resources Gateway.

The strength of the Gateway Suite lies in the flexibility of the solutions allowing districts to address workflow improvements to outdated processes as budgets allow. For example, one of the great features of Registration Gateway is the ability to feed clean, pure and USPS verified data into your district Student Information System. Should a district be unable to deploy Registration Gateway due to timing, the district can always deploy cost-effective Address Purification Gateway as an entry point to clean data within the district and prepare for future workflow enhancements.

When your school or district engages with The Gateway Suite, there is no one right way to deploy. There are hundreds. As each application in independent of another, the Gateway Suite can be deployed in the way that best fits your district workflow goals.

The Gateway Suite doesn’t end with the eight applications mentioned above. The Gateway Suite Modules are six complimentary plug and play solutions designed to work with Gateway Suite Applications further enhancing workflow improvement and overall analytics.

They include:

  1. Gateway Athletics for athletics registration
  2. Gateway Scan for historical document scanning
  3. Gateway Capture for direct-to-folder district wide scanning of student records
  4. Gateway Analytics for advanced workflow process monitoring, notifications and communications.
  5. Gateway Geolytics for advances geo-coordinate data analysis and action
  6. Gateway Discipline for integrated discipline management and archiving

About SRC Solutions, Inc.
SRC Solutions’ flagship product Registration Gateway has had a long and successful partnership with K12 school districts. Being a technology leader is nothing new to SRC Solutions. Whether it is our integration with PowerSchool dating back to 2008 which offered the first Online Enrollment solution to offer real-time data integration of both standard and custom fields into PowerSchool or our completely integrated document management solution Central Records Gateway delivering Electronic Cumulative Folders.

Featured District: Eastern Lancaster County SD

Like at most districts, student registration and re-enrollment used to be a challenging time for administrators at Eastern Lancaster County School District.

It was a paper-intensive process, with parents physically coming to the office and spending half an hour filling out forms. The papers then went to the registrar’s office, where information was manually inputted into the Pearson PowerSchool SIS.

The process was hardly out of the ordinary; the pain points were the same as for any district still using paper registration. But that didn’t make them any easier to deal with.

This year, ELANCOSD deployed SRC Solutions’ Registration Gateway K-12 paperless registration and re-enrollment solution. And the benefits were felt immediately.

Fortunately for Eastern Lancaster parents, educators and taxpayers, things are different now.

This year, ELANCOSD deployed SRC Solutions’ Registration Gateway K-12 paperless registration and re-enrollment solution. And the benefits were felt immediately.

“It’s been great so far,” said Lindsay Sessions, the district’s Application Support Specialist.

“The biggest change has been the automation of it; being able to save time and work by pushing information to several different systems. Accuracy has been improved, too.We just finished kindergarten registration, and we averaged between 3 and 5 minutes per new student enrollment – compared to 30 with paper. Not only did it go faster, but it immediately gave principals an estimate of how many students would be in next year’s kindergarten class. In the past, they didn’t get that information until the end of summer.”

Of course, more efficient registration isn’t the only thing SRC Solutions brings to ELANCOSD. The district plans to launch a new information update portal shortly, allowing parents to update standard information online, rather than filling out yet another paper form.

This change is expected to increase data accuracy – integration with PowerSchool will be automatic – and save time for both parents and district secretaries. Perhaps most importantly, the information update portal will help improve student safety, since it will ensure usable phone numbers – free of typos and multiple entry – appear in ELANCOSD’s Global Connect emergency notification system.

About SRC Solutions, Inc.:

Founded in 2001, the Pennsylvania company is a Service-Disabled Veteran-Owned Small Business (SDVOSB), which simplifies and automates cumbersome, repetitive and counter-productive work practices replacing them with easy-to-use, innovative electronic processes. SRC Solutions flagship Gateway Suite incorporates solutions to manage online registration, validate and clean data, as well as improve Student Relationship Management in the K12 market.

For more about SRC Solutions, Inc., please visit: www.registrationgateway.com

SRC Solutions expands discounts available through the PEPPM purchasing collaborative through 2017

SRC Solutions Registration Gateway application and associated modules such as Central Records Gateway, Conference Gateway and Address Purification Gateway have all been awarded to the PEPPM purchasing collaborative.

Center Valley, PA (PRWEB) March 09, 2015

SRC Solutions has been awarded the sole offering for Online Registration as part of the 2015 California PEPPM bid. Schools in states such as Arizona, California, Colorado, Connecticut, Delaware, Florida, Maryland, Oregon and Rhode Island are able to purchase solutions from SRC Solutions at discounts up to 25% off standard prices.

SRC Solutions is excited once again to partner with PEPPM to deliver enhanced workflow solutions driving our motto of “Accuracy Matters” into K12 Education.

– Patrick Maher, CEO SRC Solutions, Inc.

With SRC Solutions accuracy matters. The following applications and modules are part of the 2015 PEPPM Purchasing contract and all delivery process and workflow accuracy to school districts.

  • Registration Gateway Standard
    • Registration Gateway Standard takes the paper out of the process and transforms school district registration processes into fluid online interactions. Accuracy in student data is key to maintaining or increasing government funding as well as the affording the ability to track information such as immunization status in a matter of seconds.
  • Registration Gateway Premium
    • Registration Gateway Premium takes Registration Gateway Standard one step further by providing a sophisticated, yet simple way to manage electronic documents while ensuring enhanced security around document access and notifications. Accuracy matters in Registration Gateway Premium by delivering enhanced security and permissions relating to sensitive FERPA and HIPAA related documents.
  • Central Records Gateway
    Central Records Gateway is the only Student Relationship Management solution to focus on the management of electronic documents and communications through the entire student lifecycle. Central Records Gateway delivers true Electronic Cumulative Folders accessible through robust security and authentication features. Central Records Gateway creates the world first truly portable Electronic Cumulative folder. Accuracy matters in Central Records Gateway by ensuring documents are provisioned properly with expiration and archiving dates meeting local, state and federal mandates.
  • Conference Gateway
    • Conference Gateway is an integrated Parent/Teacher, Special Ed and Guidance scheduling tool for K12 taking the manual and arduous scheduling process and moving it to a paper free online process. Accuracy matters in Conference Gateway by enabling two way communication between teacher and parent to narrow the conference focus and allow for more time enabling the success of the child.
  • Address Purification Gateway
    • Address Purification Gateway cleans student demographic data that can become “dirty” when hands touch the data. Address Purification cleans data to postal standards, saving funds as well as begin the process of identifying students who may have moved out of district but are still receiving an education based on their old address. Accuracy matters in Address Purification by cleaning up your district data potentially increasing your Title I and Free Reduced funding as well as identifying potential out of district students.

About SRC Solutions, Inc.
SRC Solutions flagship product Registration Gateway has had a long and successful partnership with K12 school districts. Being a technology leader is nothing new to SRC Solutions. Whether it is our integration with PowerSchool dating back to 2008 which offered the first Online Enrollment solution to offer real-time data integration of both standard and custom fields into PowerSchool or our completely integrated document management solution Central Records Gateway delivering Electronic Cumulative Folders.

Registration Gateway Named District Administration Top 100 Product for 2014

Registration Gateway Online Enrollment Solution from SRC Solutions, Inc. selected as a Top 100 Product for 2014

Center Valley, PA (PRWEB) December 01, 2014 — SRC Solutions, Inc., the expert in workflow process design for K12 Education is excited to announce its flagship product Registration Gateway has been named a District Administrator Magazine Readers Choice Top 100 Product for 2014.

Registration Gateway is the enabler behind successful student registration and document management processes by taking once arduous, manual processes and bringing these tasks online. Online student registration and document management processes are tremendous cost savers for school districts in terms print, paper and labor.  What can’t be overlooked is also the value of clean data. Registration Gateway through its unique Type Ahead Address technology enables school districts to automate the collection of 100% clean student data.

Being named Top 100 in such a competitive market proves once again that Registration Gateway is the thought leader in the minds of district administrators. This award is not only an award for our product but also for our superb support organization. I would like to thank all of our valued customers for nominating Registration Gateway for this award. SRC Solutions is and will continue to be the leader in Digital Transformation in K12 school districts by religiously adopting customer feedback into future enhancements.

-Patrick Maher, CEO and Founder of SRC Solutions, Inc.

The winners, selected by District Administration’s editors from a record 2,400-plus nominations, were products that received the highest number of nominations and best descriptions from K12 leaders. The Readers’ Choice Top 100 has been announced online and in the December 2014 issue of District Administration.  District Administration’s Readers’ Choice Top 100 Products award informs superintendents and other senior school district leaders about products their colleagues around the country are using to help their districts excel in a variety of areas, such as technology, sustainability and curriculum instruction.

About SRC Solutions, Inc.

SRC Solutions, Inc. provides school districts a mechanism for positive process change. SRC Solutions, Inc. offers a suite of “Gateway” applications each designed to tackle obstacles standing in the way of the educational process. For more information, visit www.src-solutions.com

About District Administration

District Administration provides K12 leaders with critical news and information for school district management, through its monthly magazine, website, e-newsletters and the District Administration Leadership Institute Superintendent Summits.

For more information, visit www.DistrictAdministration.com.

SRC Solutions, Inc., Mobile County Public Schools and STI Education Data Management Solutions Develop Integrated Solution to Online Student Registration

Mobile County Public Schools eliminates wasted time and money by implementing Registration Gateway from SRC Solutions, Inc.

Mobile County Public Schools has recently completed its online enrollment period using Registration Gateway. The Registration Gateway solution has enabled Mobile County Public Schools to eliminate the paper registration packet typically used for school registration. This is a savings of approximately 300,000 pieces of paper and printing costs.

“There is no doubt Mobile County Public Schools saved money not having to print registration packets.” said Linda Biggs Student Attendance Administrator. Registrars no longer have to manually enter registration information into INOW, Mobile County Public Schools Student Information System.  “Mobile County Public Schools has achieved 100% parent adoption of the Registration Gateway Online Enrollment Solution.” said Biggs.

The Registration Gateway Online Enrollment Solution flawlessly handled over 46,000 registrations on a single day.

-Terrence Mixon, Executive Director of Student Support Services.

Mobile County Public Schools also provided workstations at the Central Office as an option for parents to complete the registration process. “Once the parents understood the concept, they loved it” said Biggs.

When asked about the deployment of Registration Gateway from SRC Solutions, Inc. Mr. Mixon had this to say. “Everything we asked SRC to do, they were there to help us. I am very pleased with SRC.”

Mobile County Public Schools, SRC Solutions and our Student Information Systems provider STI worked hand in hand to develop an integrated solution through a set of API’s which provides seamless data flow into INOW.

-Terrence Mixon, Executive Director of Student Support Services.

“The collaboration between Mobile County Public Schools, SRC Solutions and STI provides a detailed framework for any district looking to begin the process of achieving a digital transformation. Mobile wasn’t simply looking for a way to change paper forms into online forms. Mobile was looking for a solution provider to implement process change across the district. SRC Solutions is excited to partner with Mobile County Public Schools in this initiative and beyond.” said Patrick Maher, CEO SRC Solutions, Inc. SRC Solution Inc. is a leader in process improvement in K12 Education with such products as:

Registration Gateway

  • Providing an Online Enrollment and Document Management Process.

Central Records Gateway

  • Student Relationship Management for your district documents and communication.

Human Resources Gateway

  • Providing an Online HR Onboarding solution for your district.

Conference Gateway

  • Engaging parents through a sharing of information.

Address Purification Gateway

  • Providing address validation and movement movement analysis to ensure your district enrollment is accurate.

About SRC Solutions, Inc.

SRC Solutions, Inc. provides school districts a mechanism for positive process change. SRC Solutions, Inc. offers a suite of “Gateway” applications each designed to tackle obstacles standing in the way of the educational process.

Registration Gateway