Xerox Archives - Registration Gateway

School Districts Make the Grade With SRC and Xerox DocuShare

School districts across the country are going digital to better manage time-consuming administrative processes such as student enrollment, payroll and data storage – and in turn, are saving money and time.

Using Xerox Corporation’s (NYSE: XRX) DocuShare® Enterprise Content Management (ECM) Platform administrators are able to focus their energies on what matters most – educating students.

“Educators are being stretched thinner than ever before – and there’s just not enough time to get everything done efficiently,” said David Smith, vice president, DocuShare, Xerox Corporation. “DocuShare simplifies important day-to-day activities, improves compliance requirements and reduces costs so educators can concentrate on student readiness.”

Here’s a look at how DocuShare has helped schools improve student registration, automate paper-based processes and secure information:

  • With 21 schools and 15,485 students, Walled Lake Consolidated School District in Michigan uses DocuShare to simplify the student registration process. Together with partner SRC Solutions, Inc., Walled Lake implemented Registration Gateway, an online enrollment system built on DocuShare. The district reports data entry accuracy has improved by 90 percent in just six months during its trial period.
  • After a fire destroyed the administrative building of the Upper Merion Area School District in Pennsylvania, the board contracted SRC Solutions to scan and organize more than a million documents into DocuShare – securing essential data while eliminating the need for external storage facilities. The school district further benefited from DocuShare by improving workflows in its purchasing and HR departments, where all purchase orders and employee information are now scanned and digitally archived. This has significantly increased efficiency by speeding user access, allowing electronic distribution and notifications, and producing PDF files so documents can be searched and retrieved in seconds.
  • Kawartha Pine Ridge School Board in Ontario, Canada relies on DocuShare to automate paper-based processes including payroll records, student registration forms and teaching manuals. For example, the district has reduced the manual, three-day processing of its monthly cell phone bills down to one step with DocuShare – which quickly scans more than 380 bills and distributes them accordingly. The school board also uses DocuShare to securely share and update information for its 33,000 students and 3,500 employees.

Source: ECM Connections and XEROX Docushare. Click here to read article at ECMConnections.com

About SRC Solutions With more than 5 million enrollments processed each year for schools, businesses and governments, SRC Solutions is the global leader in online registration. Founded in 2001, the Pennsylvania company is a Service-Disabled Veteran-Owned Small Business (SDVOSB), which specializes in identifying cumbersome, repetitive and counter-productive work practices and replacing them with easy-to-use, innovative digital processes.

As a XEROX® Platinum Partner and an authorized reseller for Kofax, Surety and Recruit Manager, SRC provides solutions for both the public and private sector, including document management, workflow improvement and integration into numerous ERP systems. SRC Solutions: Breaking the boundaries of paper.

 

 

Registration Gateway mentioned on CNBC’s The Business of Innovation

Registration Gateway’s (Formerly EZ School Registration) benefits were mentioned by XEROX President, Ursula Burns, during a recent episode of The Business of Innovation. This CNBC series, hosted by Maria Bartiromo, discusses the impact of innovation — in thinking and in application — on “traditional” processes. The application of Registration Gateway in the Wilkes-Barre school district was mentioned by Ms. Burns as an example of how technological advancement can replace outdated, cumbersome processes.

SRC Solutions, Inc. and XEROX partnered to develop a solution that allowed Wilkes-Barre School District to reduce student enrollment from two weeks per student to 30 minutes per student.

SRC Solutions will demo its EZ Registration Platform (EZRP) software application at Lotusphere 2009

EZRP plays a key role in elevating the collaboration between IBM’s Lotus Foundation Appliance Server and Xerox Corporation’s multi-function devices.

EZRP is a software application that streamlines cumbersome registration/application/onboarding processes. EZRP saves time and money for government agencies, educational institutions, small and medium-sized businesses and healthcare providers.

SRC’s CEO and Founder Patrick R. Maher will demonstrate EZRP’s capabilities during the show. Maher will demo EZRP as a broad-based solution, and also as an industry-specific application: EZ School Registration.

About SRC Solutions With more than 5 million enrollments processed each year for schools, businesses and governments, SRC Solutions is the global leader in online registration. Founded in 2001, the Pennsylvania company is a Service-Disabled Veteran-Owned Small Business (SDVOSB), which specializes in identifying cumbersome, repetitive and counter-productive work practices and replacing them with easy-to-use, innovative digital processes.

As a XEROX® Platinum Partner and an authorized reseller for Kofax, Surety and Recruit Manager, SRC provides solutions for both the public and private sector, including document management, workflow improvement and integration into numerous ERP systems. SRC Solutions: Breaking the boundaries of paper.

Xerox makes student registration at Pennsylvania school district as easy as ABCs

When the Wilkes-Barre School District in Pennsylvania decided to do something about its antiquated and arduous student enrollment process, it turned to Xerox Corporation (NYSE: XRX) and a key Xerox partner, SRC Solutions Inc.

The companies created a digital enrollment system that combines Xerox advanced multifunction systems (MFPs), a customized scanning solution from SRC, and Xerox’s DocuShare document management software. The system, which automates and digitizes much of the old manual process, will enable the 7,000-student district to reduce the registration process from two weeks per child to just 30 minutes. In addition to saving the district invaluable time, errors will be reduced and management and archiving dramatically improved.

The solution relies on Xerox’s Extensible Interface Platform (EIP) technology, which is built into many of the company’s MFPs. Based on Web standards, EIP allows independent software vendors and developers to create applications for MFPs, such as scan-to-email, that make it easier to move hard-copy documents into digital files. In addition, EIP lets developers customize the MFPs’ touch screens for use by specific individuals or workgroups.

SRC Solutions’ Registration Gateway application leverages EIP to provide school administrators an intuitive way to scan, index and validate student records. For the Wilkes-Barre solution, SRC also integrated Registration Gateway with Xerox’s DocuShare CPX enterprise content management software. To round out the solution, SRC integrated Streem Communications L.L.C.’s Fax and Alert Notification applications.

With the new solution, which will be rolled out over the next six months, student forms will be scanned in directly at Xerox MFPs located in all Wilkes-Barre schools, and routed – automatically from the devices – to their proper locations in the school district’s Xerox DocuShare system. Afterward, administrators will be able to access those records directly from the touch screen of a Xerox EIP-enabled device. When a student is selected, an image of the child will be displayed directly on the MFP screen, along with the student’s record and a list of required and outstanding registration documents. To input documents, school personnel will simply select the document they’re ready to file, such as a birth certificate, and scan it directly into the student’s record.

The Registration Gateway solution will change the way we do business as a school district and put our resources where we need them – shaping the minds of students. Xerox’s EIP platform delivers on the promise of technology by taking advantage of the network and hardware we are investing in to create a simplified workflow that allows us to work easier, faster and better.

–  Charolette Kordek, Director of Information Management, Wilkes-Barre School District

Previously, all records for the 7,000-student district were copied, placed in hard copy folders and physically transferred from department to department and school to school for filing. This took energy and time away from school administrators and parents, as well as occupying precious district storage space.

Xerox unveiled the first software solutions and a new developers program for EIP one year ago at the AIIMexpo/ON DEMAND Conference & Exposition 2007. Since then the company has received nearly 1,000 applications to download the development kit. In addition, there are now more than 19 EIP-enabled software solutions available worldwide, and EIP is now available on 21 Xerox office MFPs.

“The enthusiastic response of developers, system integrators and end users tells us that EIP is meeting a critical need for solutions that take the complexity out of day-to-day office processes,” said Roger Ellefson, manager of Solutions Marketing, Xerox Office Group. “EIP is just one way that Xerox is making work easier for customers and helping to reduce the time and money spent handling documents.”

System integrators and developers like SRC Solutions are using EIP to do far more than sell a printer or piece of software. They can leverage the functionality of the multifunction device to quickly meet their customers’ needs with business process solutions.

“EIP makes every connection count for our company – technology, workflow, business and partner opportunities now have even more potential,” said Patrick Maher, president and founder, SRC Solutions. “Xerox’s EIP has allowed me to differentiate myself from the competition and open up new streams of revenue.”

About SRC Solutions With more than 5 million enrollments processed each year for schools, businesses and governments, SRC Solutions is the global leader in online registration. Founded in 2001, the Pennsylvania company is a Service-Disabled Veteran-Owned Small Business (SDVOSB), which specializes in identifying cumbersome, repetitive and counter-productive work practices and replacing them with easy-to-use, innovative digital processes.

As a XEROX® Platinum Partner and an authorized reseller for Kofax, Surety and Recruit Manager, SRC provides solutions for both the public and private sector, including document management, workflow improvement and integration into numerous ERP systems. SRC Solutions: Breaking the boundaries of paper.

 

Registration Gateway